HIPAA Consulting & Compliance Plans

HIPAA consulting & compliance plans

Why HIPAA Compliance?

Is your organization prepared for the Health Insurance Portability and Accountability Act (HIPAA) compliance?  We can help you with HIPAA consulting and compliance plans.  Do you have a HIPAA compliance plan with policies and procedures?  If you do, have you recently reviewed your compliance plan, policies and procedures?  When we are engaged for HIPAA consulting we will review and revise your plan to assure compliance with HIPAA Rules and best practices. Moreover, if you don’t have a compliance plan we will draft a plan with policies and procedures that offers complete coverage of the privacy, security and HITECH requirements. We have helped many organizations with their plans.

Do you have questions or wonder whether your training program is sufficient?  Have you considered training or retraining your employees on the HIPAA Rules? Are you faced with a Office for Civil Rights investigation or a breach of protected health information?  We consult on these and all matters related to HIPAA.   Above all we will bring your organization into compliance expected by the Office for Civil Rights (OCR), the division of the federal Department of Health and Human Services with authority over the HIPAA Rules. 

HIPAA Privacy Rule

Significantly, all covered entity organizations that handle protected health information (PHI) must follow the HIPAA Privacy Rule.  Under HIPAA, PHI is individually identifiable health information that is used, maintained, stored or transmitted by a HIPAA covered entity.  In other words, the entity could be a healthcare provider, health plan, health insurer or healthcare clearinghouse.  It is the responsibility of these organizations to safeguard all protected health information and demonstrate this through a carefully crafted HIPAA compliance plan. 

Creating a Plan

To begin with covered entities must create plans that include policies and guidelines for physical, technical, and administrative safeguards. As a result they will protect the confidentiality, integrity, and availability of PHI and electronic (e-PHI). An entity must also perform a full Security Risk Analysis to assess the health and security of their HIPAA program.  

Moreover, a HIPAA compliance plan holds providers and workforce members accountable for protecting PHI. Naturally this occurs through its policies, procedures and guidelines.  In addition, the plan also outlines the consequences of a PHI breach or any violation of the policies in the compliance plan.  By having a plan in place, it will help mitigate any breaches of PHI that might occur in the future.  Finally, HIPAA compliance plans also ensure that all workforce members, which includes employees, physicians, volunteers and trainees are properly trained on how to handle PHI in all of its forms. 

HIPAA Compliance Policies and Procedures

HIPAA Compliance policies and procedures must be implemented to ensure compliance with the HIPAA Rules. Accordingly, these give individuals rights over their PHI and responsibilities to covered entities.  The policies implement appropriate administrative, technical, and physical safeguards to protect the privacy and security of PHI.

The program must implement a training plan that trains workforce members on the requirements and policies that apply to them in their individual roles. The training program must train all workforce members upon employment on HIPAA and policies and procedures and on a regular basis thereafter.

Privacy and Security Officers must be appointed to oversee the HIPAA program.  They are responsible for oversight of the program and for tracking, investigating, resolving and documenting all privacy and security complaints and investigative steps taken.  They ensure there is no retaliation against any workforce member or other individual for reporting a PHI breach or filing a HIPAA complaint.

A covered entity must enter into a Business Associate Agreement with each organization or vendor that accesses, uses or discloses PHI to on behalf of the organization to ensure the Business Associate uses appropriate safeguards to protect the PHI in the same manner that the covered entity must. 

How We Can Help

Foremost our professionals are prepared to assist you with all of these important policies and procedures.  HIPAA Associates develops and consults on HIPAA compliance plans that include HIPAA privacy and security, policies and procedures and breach reporting requirements in compliance with the HIPAA Rules. Of great importance, HIPAA Associates is always available to assist you when questions arise regarding the HIPAA Rule. HIPAA consulting is the main focus of our organization.  We would be happy to discuss with you how we can help with your program.

HIPAA Compliance Plan

Most important of all, we have compliance plans that are ready for purchase by the organization. These are easily modifiable for immediate use. In addition, we specialize in fully customized plans created specifically for your organization. We consider all of the key features of your covered entity and its specific requirements and create your HIPAA compliance plan in close consultation with your Privacy and Security Officer.

Ready Made Compliance Plans |$500
Fully Customized Plans |$500 and up

Business Associate Agreements

HIPAA requires that you have Business Associate Agreements with business partners that you contract with to provide non-treatment services if they access, use or disclose protected health information (PHI) on your behalf. For example, accounting, billing, legal, risk management and IT services.  Accordingly, we will help you identify business associates and provide business associate agreements.

HIPAA Consulting

We consult and advise on individual issues related to HIPAA privacy, security and breach notification.  Above all, HIPAA Associates has the knowledge and breadth of experience to assess your unique situation and needs to craft the plan that you need for ultimate protection for PHI and the organization. Consequently, we can help protect your organization from issues that may otherwise bring involvement by the Office for Civil Rights. Most important of all, HIPAA consulting is the key focus of our company.

Privacy Complaint Response

We will assist with response to HIPAA complaints and investigate any privacy or security matter on your behalf whether from a patient, another individual or the Office for Civil Rights. Most importantly, we are experienced in responding to Office for Civil Rights investigative letters and working with them to resolve complaints.

Breach Analysis


Breach Notification

HIPAA Associates works with clients on the breach analysis to determine if they are dealing with a breach of unsecured PHI. For incidents that are reportable breaches there are steps and deadlines that one must follow for compliant reporting to the individual and to the Office for Civil Rights. Furthermore, we will assist you throughout the process from start to finish on all aspects including mitigation of damages, creating a corrective action plan, drafting notice letters and reporting to the OCR.

Breach Analysis and Notification begins at $200

First of all it is important to follow all necessary steps to report a breach successfully to the OCR. Breaches vary depending on the facts and circumstances.  Normally we handle the mandatory notice to the individual and the reporting to the OCR on a case-by-case basis and there may be different reporting deadlines. We have the experience to know what information to include in a breach notification letter and in the report to the OCR.  Additionally, we will guide you through the additional steps that must take place for large breaches that affect 500 or more individuals.   HIPAA Associates  manages breach analysis, notification to the individual(s) affected, mitigation of damages, retraining and reporting to the Office for Civil Rights.