Why HIPAA Compliance?
Has your organization grown such that you are now looking for your own branding and presence on the web or on your intranet site? Do you want training that is branded for your institution? Do you have specific requirements for your compliance plan that addresses your particular needs? Are you interested in customized HIPAA training & plans?
Is your organization prepared for Health Insurance Portability and Accountability Act (HIPAA) compliance? Do you have HIPAA Privacy Policies? If you do, have you recently reviewed your policies and procedures? We can help you with your HIPAA program and compliance plans.
Creating a Program
HIPAA Associates is prepared to work with you to create your own customized HIPAA training program and plans using your own branding and incorporating all of the rules and regulations that make your practice unique. We will work directly with your Privacy Officer to create a plan that works for you. We will also help create a training program suited for the Privacy Rule and your own situation. These plans may be used on our own educational program or on your own website or intranet.
In the first place covered entities must create plans that include policies and guidelines that help safeguard the Protected Health Information (PHI) which the organization handles. This includes all forms of PHI which is either written, verbal or electronic. A covered entity will have to protect the confidentiality, integrity, and availability of PHI and electronic (e-PHI).
All covered entity organizations that handle protected health information (PHI) must follow the HIPAA Privacy Rule. A covered entity is a healthcare provider, health plan, health insurer or healthcare clearinghouse. Under HIPAA, PHI is individually identifiable health information that is used, maintained, stored or transmitted by a HIPAA covered entity. It is the responsibility of these organizations to safeguard all protected health information and demonstrate this through a carefully crafted HIPAA compliance plan with HIPAA Privacy Policies.
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HIPAA Compliance Training
The covered entity must implement a training plan that trains workforce members on the requirements and policies that apply to them in their individual roles. The training program must train all workforce members upon employment on HIPAA policies and procedures. It must also train personnel on a regular basis thereafter. The OCR does not accept the term “Certification,” but requests confirmation all personnel have received appropriate training.
Our team can create a compliance training program specially for you with all the necessary material to satisfy the Office for Civil Rights and the requirements of your organization. The program can be created with your specific branding in mind. At your request we can add additional dialogue directly from your Privacy Officer.
Implement a Training Program
We can work with you to install the training program on our own educational platform, or if you wish, on your website or your intranet. This can all be accomplished with the input of your Privacy – Security Officer.
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HIPAA Associates Will Help
Our professionals will assist you with all of these important policies and procedures. HIPAA Associates develops and consults on HIPAA compliance plans that include HIPAA privacy and security, policies and procedures and breach reporting requirements in compliance with the HIPAA Rules. Of great importance, HIPAA Associates is always available to assist you when questions arise regarding the HIPAA Rule. HIPAA consulting is the main focus of our organization. We would be happy to discuss with you how we can help with your customized HIPAA training and plans.
Frequently Asked Questions:
Any covered entity that handles protected health information (PHI) must be prepared to protect that information. This is done by creating and implementing a HIPAA compliance plan with policies and procedures to safeguard PHI. The plan will outline the steps you will have to take in the event of a breach. This will ensure that all workforce members are properly trained on how to handle PHI in all its forms.
HIPAA Associates is prepared to create the perfect compliance plan for your organization that has all the necessary policies, procedures and training you will need to keep your PHI safe.
It is important to follow all the steps to report a breach to the OCR. Every breach is different and must be handled on a case by case basis. A full breach analysis must be performed to determine if there was an impermissible use or disclosure that compromises the security of protected health information.
Factors to be resolved are:
1. The nature and extent of the breach including identifiers
2. The unauthorized person to whom disclosure is made
3. Whether the PHI was acquired or viewed
4. The extent to which the risk to PHI has been mitigated.
HIPAA Associates can help your organization through this process to ensure you follow all the important steps.
Time needed: 7 days.
How to create a Compliance Plan
- Implement Policies & Standards
Policies and procedures help establish the rules your organization will need to carry out the requirements of federal health care program guidelines.
- Designate a Compliance Officer
The compliance officer will be responsible for operating and monitoring the compliance program.
- Conduct an effective training program
All personnel should receive training on fraud & abuse laws as well as the compliance program.
- Develop effective lines of communication
Employees must have avenues available for reporting concerns internally. Anonymous reporting must be available.
- Conduct internal monitoring and auditing
A good program will have an ongoing process to evaluate and assess the organization for inappropriate behavior.
- Enforce standards of conduct with guidelines
An organization must have well published standards of conduct. The plan should clearly state the implications and penalties of violating the standards.
- Respond promptly to violations and take corrective action
An organization must ensure timely and effective remedial action for offenses.